Bespoke Procurement Activity (Town and Parish Councils)

Working in partnership with you, to determine and understand your forward plan (pipeline) of procurements, enabling a programmed support mechanism.

Our bespoke procurements are based around two options:

• Option 1 – Light Touch – A supportive/light touch role to assist you through the procurement process
• Option 2 – All Inclusive – Delivering the complete procurement process on your behalf

Option 1 – Light Touch

We’ll provide a supportive, critical friend role to assist you through the procurement process

Includes:

• Issue formal written advice on the specification and documentation
• Provide our standard Selection Questionnaire (SQ) and Invitation to Tender (ITT) documentation templates and draft contract documents
• Advice on inclusion of social value in the tendering process
• Review and sign off completed documentation prior to issue
• Facilitate the exercise via our etender system (NEPO portal) as an administrative task
• Advertise via Find a Tender Service, if appropriate
• Advice on evaluation process

Out of scope:

• Development of questions and scoring methodology
• Letters and Post Contract Award Period
• Legal advice
• Regulation 84 Report/Outcome Report – details the procurement process, bidders, scores and reasons for scores.
• Contract management

Option 2 – All Inclusive

Full delivery and facilitation of the process from pre-work, through advertising, to selection and award

Includes:

• Issue formal written advice on the specification and documentation
• Our standard Selection Questionnaire (SQ) and Invitation to Tender (ITT) documentation templates and draft contract documents and sign off completed documentation prior to issue
• Advice on inclusion of social value in the tendering process
• Advise and develop questions and scoring methodology
• Market consultation prior to document issue
• Draft and publish via Find a Tender Service, if appropriate
• Facilitate the exercise via our e-tender system (NEPO portal)
• Manage SQ and ITT stages including clarifications and communications via portal
• Manage evaluation process at all stages – including ‘front-end’ (pass/fail) checks, formation of evaluation panel, circulation of documents, moderation of evaluation
• Production of Outcome Report – details the procurement process, bidders, scores and reasons for scores
• Production and issue of award letters and feedback to bidders
• Management of ‘stand-still’ period and bidder queries/challenges
• Issue contract and arrange pre-meeting
• Arrange ‘sealing’ of signed contracts
• Publish Contract Award Notice
• Arrange formal contract handover

Out of scope:

• Legal advice
• Contract management

Please contact us for more information.